Lopez Island Home & Hospice Support, a skilled volunteer organization, provides home and hospice support services and resources to the Lopez Island community experiencing illness, injury, and/or loss.
We are currently hiring an Office Manager. See below for a position description and information on how to apply.
Office Manager Position Description – Download a copy here
Reports to: LIHHS Board Executive Committee
Administrative position, part-time (16-20 hours per week)
Qualifications and Required Skills
- Strong written and oral communication skills.
- Strong technical skills with working knowledge and experience with Mac platform, MS Word, MS Excel, Quick Books online, Google Docs, Zoom and WordPress web design.
- Graphic Design skills, including working knowledge of Canva & InDesign.
- Ability to learn new technology.
Duties to include, but not limited to:
- Create a warm and welcoming environment for all who visit the office.
- Maintain confidentiality.
- Set, staff, and communicate regular office business hours and coordinate coverage with the Client Services Manager (CSM).
- Answer phones, respond to LIHHS email, and route messages as needed.
- Coordinate office calendar for meetings and use of meeting rooms.
- Provide clerical support to board members and Committees, including scheduling, (virtual or in person), distributing reports and taking minutes if requested.
- Schedule and attend annual meeting and monthly board meetings.
- Maintain donor records (including use of Excel spread sheet, generating thank you letters for signature, and processing checks for treasurer).
- Manage the Durable Medical Equipment shed and maintain program records.
- Maintain and document policies and procedures.
- Interface with LOHO to assure compliance with lease.
- Maintain office supply inventory.
- Create and update welcome packet and orientation for new board members.
- Support CSM in developing and maintaining relationships with other local and off-island organizations support of LIHHS’s goals of meeting client needs.
- Manage LIHHS communications:
- Newsletter and programs
- Design and place ads in newspaper
- Update and maintain LIHHS website
- Post on Lopez Rocks and social media
- Assorted duties and support for fundraising events, including Jingle Mingle
- Participate in Committees and assist with scheduling meetings
- Maintain sponsor records, generate thank you letters, track sponsors.
- Design and produce products for events (catalog, program, etc.)
Benefits:
- Compensation starts at $25-$30 per hour depending on experience
- Flexible working hours with a minimum of 16-20 hours per week
- Paid sick leave and 10 federal holidays
To apply, send a cover letter and resume to recruiting@lihhs.org
Open until the position is filled. Applications reviewed on a rolling basis.